The EDI 860 Purchase Order Change Request – Buyer initiated is a type of electronic data interchange transaction set that is used to update and amend a previously sent EDI 850 Purchase Order. The 860 streamlines trading partner communications, so changes can be tracked and made easily.
This electronic document complies with the ANSI X12 EDI specification.
All EDI documents are securely encrypted in transit, allowing trading partners to send sensitive data safely. Sending an EDI 860 eliminates the human interaction to request changes on the purchase Order (EDI 850). Additionally, the automated nature of EDI 860 helps reduce errors associated with manual retyping and the number of customer service touchpoints.
Reduce manual workload by automating possible changes to orders
Reduced risk of error by avoiding human interaction
Updating of time-critical orders speed up the entire ordering and adjustment process
The EDI 850 X12 Transaction set is used to initiate an order in an industry-standard specified format.
ANSI ASC X12
The American National Standards Institute (ANSI) chartered the Accredited Standards Committee (ASC) X12 to develop uniform standards for inter-industry electronic exchange of business transactions, namely electronic data interchange. ASC X12 also contributes to UN/EDIFACT messages that are used widely outside of the United States.
The example below shows the raw EDI data, which is then translated by your business system (ERP) to begin the fulfillment process.
ISA*00* *00* *ZZ*9999999999 *01*ZZZZZZZZZZ *211118*0710*|*00501*100000000*0*P*}
GS*PC*9999999999*ZZZZZZZZZZ*20211118*0710*7930*X*005010
ST*860*7930
BCH*05*DS*117510203***20211106
REF*19*PB
REF*AN*REGULAR
REF*IA*7679
REF*CO*313093418249
TD5****U********CG
N1*ST*Franks
N3*1234 A Location Ave
N4*Location*CA*91290*USA
PER*IC**TE*3237917039
N1*BT*Ralphs
N3*P.O. Box 5555
N4*Location*MS*83746*USA
N1*SO*Franks
N3*1234 A Location Ave
N4*Location*CA*91290*USA
POC*1*RZ*0*1*EA*180**SK*7384756
CUR*BY*USD
CTP**RTL*499
MEA**WT*15*LB
PID*F*08***Item
DTM*002*20220225
DTM*038*20220218
CTT*1
SE*26*7930
GE*1*7930
IEA*1*100006930
EDI 860 is an Electronic Data Interchange (EDI) document used for transmitting Purchase Order Change Requests. It allows a buyer to request changes to a previously submitted purchase order (PO), including modifications to quantities, dates, prices, or product specifications.
An EDI 860 document includes details such as the original purchase order number, requested changes (e.g., item quantities, delivery dates, prices), and the reasons for these changes. It may also include additional information like item descriptions, part numbers, and updated shipping instructions.
EDI 860 benefits businesses by streamlining the process of managing and updating purchase orders. It reduces manual paperwork, minimizes errors associated with order changes, and enhances communication between buyers and suppliers. This leads to more efficient order management, better inventory control, and improved supplier relationships.
EDI 860 is transmitted between trading partners using standard EDI communication protocols such as AS2, FTP, or VAN (Value Added Network). These protocols ensure secure and reliable data transfer, maintaining the accuracy and confidentiality of the information exchanged.
EDI 860 is commonly used in industries with complex supply chains and frequent order modifications, such as retail, manufacturing, automotive, and wholesale distribution. These industries benefit from the ability to quickly and accurately communicate order changes, ensuring that supply chain operations remain flexible and responsive to changing demands.
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