EDI 214 - Transportation Carrier Shipment Status Message

The EDI 214 - Transportation Carrier Shipment Status Message is a type of electronic data interchange transaction set, which is sent by a carrier, such as a trucking company or a third-party logistics company (3PL) to a shipper and/or buyer, to let them know the status of their shipment.

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What is EDI 214?

An EDI 214 is a type of electronic data interchange transaction set, which is sent by a carrier (trucking company, third party logistics company (3PL) etc.) to let a shipper/or buyer the status of their shipment.

Usually the EDI 214 is sent in response to key shipping events (i.e. When the carrier arrives to and departs from the pickup location, when they arrive at the destination, when the delivery is complete) the EDI 214 can be used to match details on the load tender and bill of lading when the shipper receives the EDI 210 Motor Carrier Freight Details and Invoice.

This electronic document complies with the ANSI X12 EDI specification.

Benefits of the EDI 214

All EDI documents are securely encrypted in transit, allowing trading partners to send sensitive data safely. Benefits of the EDI 214 can include:

Eliminate manual data entry, errors, discrepancies and delays

Enhances efficiency, automates processing and provides real-time visibility

Evaluate carrier performance

Many shippers match the Bill of Lading, EDI 850 Purchase Order number, SCAC code and delivery information on the EDI 210 Motor Carrier Freight Details and Invoice that is sent later by the carrier. This allows the shipper to verify the information before paying the carrier

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How is an EDI 214 Used?

The EDI 214 is sent by a carrier, such as a trucking company or third-party logistics company (3PL) to a shipper and/or buyer, to let them know the status of their shipment.

The EDI 214 is sent in response to key shipping events for example when a carrier arrives to and departs from the pickup location, when they arrive at the destination and when the delivery is complete. The EDI 214 can be used to match details on the load tender and bill of lading when the shipper receives the EDI 210 Motor Carrier Freight Details and Invoice.

After receiving EDI 214, buyers and shippers usually respond with an EDI 997 Functional Acknowledgement.

EDI 214 Segments

The EDI 214 requires all information regarding the shipment, including:
- Purchase Order Information
- Shipper, carrier, and receiver contact information
- Shipment description/ bill of lading
- Pickup and destination addresses
- Expected delivery
- Proof of delivery (when applicable)
- Shipment status details, including reasons for delay or changes where applicable

EDI 214 Specifications

This X12 Transaction Set contains the format and establishes the data contents of the Transportation Carrier Shipment Status Message (214) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set is sent by the carrier to a used to send status of a shipment.

ANSI ASC X12

The American National Standards Institute (ANSI) chartered the Accredited Standards Committee (ASC) X12 to develop uniform standards for inter-industry electronic exchange of business transactions, namely electronic data interchange. ASC X12 also contributes to UN/EDIFACT messages that are used widely outside of the United States. Accredited Standards Committee X12. ASC X12 Standard https://x12.org/index.php/products/transaction-sets

Frequently Asked Questions

Who uses EDI 214?

This transaction is used by motor carriers, freight forwarders, and logistics providers to inform shippers, receivers, and third-party logistics providers (3PLs) about the status of a shipment. It helps keep all parties updated on the progress of the delivery.

How does EDI 214 benefit businesses?

It benefits businesses by providing real-time updates on shipment status, enhancing visibility and transparency in the supply chain. It helps improve planning and coordination, reduces uncertainty, and enables proactive management of potential delays or issues.

How is EDI 214 implemented in a business?

Implementing EDI 214 involves setting up EDI software to create, send, receive, and process the document. Businesses need to establish EDI partnerships with their carriers and logistics providers, agree on data standards, and configure their systems to integrate with existing transportation management systems (TMS) and other logistics software.

What are the common challenges in using EDI 214?

Common challenges in using EDI 214 include ensuring data accuracy, maintaining data security, managing different EDI standards, and achieving seamless integration with existing systems. Businesses must also handle the technical complexities of EDI software and maintain strong communication with trading partners to ensure smooth data exchange and timely status updates.

What information is included in an EDI 214 document?

An EDI 214 document typically includes shipment details such as the status of the shipment, location of the shipment, expected delivery date and time, any delays or exceptions encountered, and contact information for further inquiries.

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Full List of EDI ANSI X12 Documents and Transactions

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