EDI 875 Grocery Products- Purchase Order

The EDI 875 Grocery Product Purchase Order is a type of electronic data interchange transaction set that is used to primarily in the grocery industry. The purchase order facilitates transactions between trading partners in the grocery industry.
EDI-x12 transaction codes

What is EDI 875?

The EDI 875 is a type of electronic data interchange transaction set that is used primarily in the grocery industry. The EDI 875 is a purchase order and facilitates transactions between trading partners, such as retailers and suppliers, in the grocery industry. This document is used to request products or services, detailing the items, quantities, and pricing.

This electronic document complies with the ANSI X12 EDI specification.

Benefits of the EDI 875

All EDI documents are securely encrypted in transit, allowing trading partners to send sensitive data safely. By communicating the acceptance, rejection, and processing status of EDI transactions, it plays a critical role in ensuring efficient, accurate, and seamless data exchange between trading partners.

Efficiency

The EDI 875 automates the purchasing process, it reduces the need for manual data entry, eliminating the potential for human error which saves time, resources and money.

Cost Savings 

By using the EDI 875 administrative overhead costs  associated with handling paper-based orders are eliminated which reduces operational delays.

Accuracy

The 875 ensures that orders are transmitted exactly as intended, improving order accuracy and reducing miscommunication between trading partners.

Faster Processing

By using EDI the ordering cycle becomes automated, allowing for faster order fulfillment and improved inventory management.

How is an EDI 875 Used?

The EDI 875 transaction set, known as Grocery Products Purchase Order, is used in the grocery industry to facilitates order transactions between trading partners.

 Here’s an overview of how EDI 875 is typically used:

  • Automated Ordering: When a grocery store (the buyer) needs to place an order with a supplier, they send an EDI 875 transaction. The supplier’s system processes the order automatically, confirming the order and initiating the fulfillment process.
  • Real-Time Data: This allows for quick adjustments to orders, inventory levels, and delivery schedules, improving supply chain efficiency.
  • Order Management: Once the supplier receives the EDI 875, they can respond with an EDI 855 (Purchase Order Acknowledgment) to confirm receipt or make changes

EDI 875 Segments

  • ST (Transaction Set Header)
  • BEG (Beginning Segment for Purchase Order)
  • REF (Reference Identification)
  • N1 (Name)
  • PO1 (Purchase Order Line Items)
  • PID (Product/Item Description)
  • CTT (Transaction Totals)
  • SE (Transaction Set Trailer)

Frequently Asked Questions

EDI 875 is a standard format for electronic data interchange (EDI) used primarily in the grocery industry. It represents a purchase order and facilitates transactions between trading partners, such as retailers and suppliers, in the grocery industry. This document is used to request products or services, detailing the items, quantities, and pricing.

An EDI 875 document is used to request products or services, detailing the items, quantities, and pricing for grocery.

EDI 875 benefits businesses by providing a standardized method for ordering grocery products  EDI helps ensure data accuracy and integrity, and improves overall communication between trading partners. This leads to more efficient transaction processing and fewer disruptions in business operations.

EDI 875 is transmitted between trading partners using standard EDI communication protocols such as AS2, FTP, or VAN (Value Added Network). These protocols ensure the secure and reliable transfer of data, maintaining the integrity and confidentiality of the information exchanged.

EDI 875 is used in the grocery industry.

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